A repeat order should start with the last approved order, not with a product name alone. Before asking for a new quote, send the design reference, quantity for each design, approved sample or specification, packaging version, destination and every intended change. That gives a wholesale press-on nails supplier something concrete to check instead of making the team reconstruct the first order from memory.
This checklist is for retailers, boutiques, salons, distributors and private-label brands that already have a collection or test order and are preparing the next one.
A reorder is not automatically identical
The same design name can hide several changes: a different quantity, a new card, a revised box, an updated insert, a new destination or a request for a different mix of sizes. A product can also be unchanged in the buyer's mind while the supplier still needs to confirm current availability and the conditions for the next order.
Treat the reorder as a comparison between two versions:
- Previous order: what was approved, quoted and received
- Next order: what stays the same, what changes and what still needs confirmation
This simple split prevents a repeat order from becoming a vague request for “the same items again.”
The 10 fields in a useful reorder brief
1. Previous reference
Start with the earlier quote, order reference, design reference or clear catalog reference. Add the date of the previous order if you have it. If several designs look similar, attach a labeled image or identify them by collection and reference rather than by color nickname alone.
2. Quantity per design
Write the requested sets beside every design. Do not provide only one total quantity for a mixed order. The supplier needs to check the proposed quantity conditions for each reference, and the buyer needs a record of which designs are being increased, reduced or removed.
Use a short list such as:
- Design reference A: requested sets, same as previous order or changed
- Design reference B: requested sets, same as previous order or changed
- New design direction: quantity to be confirmed
The current SENAILGLOBAL catalog specifically asks buyers to include the item reference, size and quantity per design. It also states that availability, quantity conditions and final item pricing are confirmed before ordering.
3. Approved product reference
Attach the approved physical sample, a photo of the approved set, or the specification that both sides used for the first order. Record the points that must remain unchanged:
- Shape and length
- Size arrangement
- Material or tip-base direction, where relevant
- Finish, color direction and decoration placement
- Nail-piece count and other set contents
An image is useful for recognition, but it may not describe every part of the sellable set. The wholesale quality-control checklist explains how to turn the approved sample into checkable points for a repeat order.
When an approved design is no longer available, use the unavailable-design substitution guide to keep the original reference, alternative and approval decision separate.
4. Changes since the last order
Make changes visible instead of hiding them in a paragraph. Mark each item as unchanged, changed or to be confirmed. Common changes include:
- A new color direction or finish
- A different length or shape
- A revised size mix
- A new accessory or instruction insert
- A different card, box, label or barcode
- A new destination or shipping method
If the change affects the nail design, packaging and order quantity at the same time, separate those requests. A supplier can then tell you whether the request is a repeat order, a new sample, a packaging proof or a new-design development request.
5. Retail unit and packaging version
Record what one sellable unit contains and which presentation version was approved. Include the backing card, box, insert, adhesive tabs or other agreed contents where applicable. For branded orders, identify the artwork version and barcode or label file.
The quote-request template is useful here because it keeps product, packaging and destination questions together. Current catalog information also separates packaging and accessories from item-specific product pricing rather than treating them as automatic inclusions.
6. Sample decision
State whether you want:
- No new sample because the design and specification are unchanged
- A sample of an existing catalog reference
- A new design sample
- A packaging proof
- A sample only after a change is reviewed
Do not treat a previous approval as approval for a new design or a new printed package. The current SENAILGLOBAL catalog lists design samples at USD 5 per design plus shipping and usually about one week after payment and specification confirmation. The exact sample format, nail count and sizes should still be confirmed in the quote.
7. Commercial comparison
Ask the supplier to show product, samples, packaging and freight as separate lines where applicable. This makes the next order comparable with the previous one and helps explain why a total changed.
Check these fields separately:
- Price for each design or collection
- Quantity condition or MOQ for each design
- Sample or proof cost
- Packaging and accessory cost
- Shipping method and destination cost
- Taxes, duty or delivery assumptions that are still open
The SENAILGLOBAL pricing guide covers why a lower unit price is not enough to compare two wholesale quotes.
8. Destination and timing
Repeat the destination country, postal code and preferred shipping method even if they were used before. A change in destination, packaging volume or transport method can change the quote assumptions.
Also state the date by which you want the quotation reviewed and the target launch or restock window. This is a planning input, not a promise that production or transit will fit the date. Ask the supplier to identify which timing points are confirmed and which remain subject to sample, artwork, stock or freight confirmation.
9. Post-launch information
If the first order has already been sold, share only the information that can improve the next decision:
- Designs that need more quantity
- Designs that should stay at test quantity
- Designs to remove from the next request
- Customer comments about fit, finish or packaging
- Units still on hand, if relevant to the request
- Any receiving issue and how it was resolved
Avoid turning one strong week or one social post into an automatic production decision. A supplier can quote the requested quantities, but the buyer remains responsible for deciding how much inventory to carry.
10. The next step you expect
End the brief with a clear request. For example: confirm availability for the existing references, identify any per-design quantity condition, price a new sample for the changed design, and separate packaging and shipping in the quotation.
That is easier to answer than “Please send the best price for our reorder.”
Separate repeat designs from new-design expansion
Many buyers mix two different decisions inside one restock request:
- Repeating an existing catalog design
- Adding a new design or new private-label direction
Keep them in separate sections. The current SENAILGLOBAL site states that existing designs and mixed quantities are confirmed before order, while new custom designs start from 100 sets per design. It also lists paid design samples and separate packaging-proof questions. These are different order routes and should not be hidden under one total quantity.
If you are adding a new branded line, link the new direction to the private-label planning page and include the artwork, packaging and sample decisions that are not part of the unchanged repeat order.
A copy-ready reorder message
Use this structure when contacting a supplier. Start with one sentence explaining that the request is based on the previous approved reference, then list the fields below:
- Existing design reference or collection
- Quantity per design and whether it is unchanged
- Same specification or requested changes
- Previous card or box version
- Same artwork or new artwork file
- Inserts, labels, barcodes or accessories
- New design or color direction
- Sample or packaging proof needed
- Target quantity per new design
- Country, postal code and preferred shipping method
End by asking the supplier to confirm availability, quantity conditions, product price, sample or proof cost, packaging cost and shipping as separate items.
Attach the previous quote or approved sample reference, but do not assume that the attachment alone answers every specification question. The catalog and the first-assortment guide can help organize the design list before you send it.
Final check before sending
Read the brief once as if you were receiving it for the first time. Can the recipient tell which designs are repeats, which quantities changed, which packaging version is approved and which items need a new sample? Can they distinguish product cost from packaging and freight? If not, add the missing field before requesting a quotation.
A clear reorder brief does not guarantee stock, price or delivery timing. It does make the next conversation more useful. Start a quote-ready inquiry with the previous reference, design-by-design quantities, packaging version, destination and any changes you want reviewed.