The simplest way to make a wholesale press-on nail quote difficult to use is to send a product screenshot without a written specification. The buyer may be looking at one design, while the quote, sample and packaging plan refer to slightly different versions.
A one-page product specification sheet prevents that drift. It should identify the design, define the sellable set, separate confirmed details from open questions, and give the supplier one reference to follow during sampling and reordering. It is not a technical manufacturing drawing and it does not replace a quotation. It is the working document that keeps those two documents talking about the same product.
Start with the product identity
Give every design its own line. Record the catalog reference, SKU or working code, and a short name that your team can recognize. If the design is new, add the reference image or artwork version and write down who supplied it.
Then state the buying route:
- existing catalog design;
- existing design with your logo or packaging;
- new custom design; or
- a design still being assessed.
This distinction matters because existing-design availability, branding and new design development are separate decisions. SENAILGLOBAL asks buyers to confirm stock and quantities for existing designs before order. New custom designs start at 100 sets per design. A mixed request should therefore show which lines are existing designs and which lines are new development, rather than placing them under one shared MOQ.
Include the target sales country and channel as well. A boutique, salon, online shop and social-commerce seller may need different product descriptions, packaging or instruction language. The country and channel do not decide the product for you, but they give the supplier context for questions that need confirmation.
Describe the nail set, not only the picture
The product section should answer what a customer is actually buying. Write down the shape, length direction, finish, color direction and visible decoration. Add the size arrangement and the number of nail pieces in one retail set when those details are known.
Do not turn a photograph into a promise. A display board can show several designs or size examples, and a design name can hide differences in length or finish. If a detail is not confirmed, label it as open instead of filling the blank with a guess.
Material should be handled the same way. If the supplier has confirmed the material for the selected design, record it with the reference. If not, write “to confirm” and ask what construction is proposed. The materials guide explains why ABS, PMMA and soft gel should not be treated as interchangeable words, but it is not a substitute for the selected product’s specification.
For a useful product line, record:
- design reference or SKU;
- shape and length;
- material or material question;
- color, finish and decoration;
- size range or size selection method;
- nail-piece count;
- any fit or size information your customer must receive.
This is enough to make a sample review concrete without pretending that a general size chart proves the fit of every design.
Define one complete retail unit
Many quote disputes begin because “one set” means different things to different people. Your sheet should define the complete retail unit before the supplier quotes packaging.
List whether the set includes nail pieces only, jelly adhesive tabs, an instruction card, a file, a stick or another agreed component. Do not assume an accessory is included because it appears in a reference photo. SENAILGLOBAL currently offers jelly adhesive tabs; liquid glue is not treated as a standard included item. Any other component should be listed as a request for confirmation.
Next, describe the presentation level:
- standard presentation;
- backing card;
- retail box or pouch;
- buyer-provided insert;
- barcode or label requirement; or
- packaging still to be evaluated.
Keep the nail sample and packaging proof as separate approval lines. A design sample answers questions about the nails. A packaging proof answers questions about the card, box, print, fit and pack-out. SENAILGLOBAL quotes packaging and packaging proofs separately according to the specification. The kit-contents guide and printed nail-card checklist are useful references when you need to expand this section.
Put quantity and commercial assumptions beside the design
A product specification is easier to quote when commercial details are not hidden in a separate message. Give every design its intended quantity. If the quantity is not final, show a range or write “to confirm” rather than allowing the supplier to infer it.
Separate these questions:
- quantity per design;
- total quantity across the request;
- existing stock or quantity to be produced;
- sample quantity;
- branded packaging quantity; and
- freight quotation requirement.
The current SENAILGLOBAL catalog uses item-level references and quantities for quotation. Prices vary by item and collection, while packaging, accessories and freight are confirmed separately. That means a spreadsheet with one copied unit price for every design is not a reliable specification.
If you are comparing ready-made designs, link each line to the catalog reference. If you are developing a new design, attach the current artwork or brief. The catalog shortlist guide shows how to turn selected designs into separate quote lines; the specification sheet goes one step further by keeping the product definition attached to the line after the quote is sent.
Control sample and packaging versions
Before approval, add a small version block to the sheet:
- specification version and date;
- sample requested, received or approved;
- packaging proof requested, received or approved;
- artwork or file version;
- changes still required; and
- buyer or supplier confirmation still pending.
Use one numbered revision when you send feedback. Mark each point as must change, preferred change or open question. When a revised sample arrives, check the changed point again and keep the earlier version for comparison. This is especially important when a color, decoration, size arrangement or printed card changes at the same time.
An approved sample is a reference for the agreed specification. It is not a general promise about every future design or every future order. For repeat buying, carry the approved design reference, packaging version and any accepted change into the reorder sheet. The wholesale quality-control checklist explains how to compare the approved reference with the first delivery and protect the next reorder.
Add the destination and open questions
Finish the page with the destination country, postal code if available, preferred shipping method and target launch window. A supplier cannot confirm freight from a destination country alone, and a target launch date is not a delivery commitment. It is a planning input for the quotation.
Write open questions in plain language. For example:
- Which sizes and pieces are included in this selected design?
- Is the requested quantity available, or does it need production?
- Does the quoted line include the backing card or only the nail set?
- Is the sample a nail design sample, a packaging proof or an assembled retail unit?
- Which artwork, label and barcode versions should be used?
- Which costs are still separate from the product price?
The purpose is not to make the document longer. It is to make uncertainty visible before money, artwork and a launch plan depend on it.
A copyable one-page structure
You can use this order for a working sheet:
- Project name, buyer, country and sales channel.
- Buying route: existing, branded existing, custom or undecided.
- Design reference, SKU, image or artwork version.
- Shape, length, material question, finish, decoration and size arrangement.
- Pieces and accessories in one retail unit.
- Card, box, pouch, insert, label and barcode requirements.
- Sets per design, total quantity, samples and packaging proofs.
- Destination, postal code, shipping request and target launch window.
- Version, date, approval status and open questions.
Send one line per design, not one line per mood board. When the sheet is ready, send it with your selected catalog references through the quote request form or ask for the current catalog and commercial confirmation. This gives SENAILGLOBAL a usable starting point for separating existing designs, private-label packaging and new custom work.
The best specification sheet is not the most technical one. It is the one a buyer, supplier, packaging reviewer and reorder team can read the same way. That shared reference is what turns a promising image into a product that can be quoted, sampled and checked without losing the original decision.